Wedding transportation fails in one of two ways: booked too late (the car you wanted is gone) or planned too vaguely (three addresses, one vehicle, no minutes to spare). Both are avoidable with a calendar. After three decades of wedding Saturdays, here is the timeline we’d hand every couple.

4–6 months out: reserve the look

Peak-season Saturdays are the tightest dates on our calendar, and specialty vehicles go first — especially the classic cars, where there’s exactly one of each and it can only be at one wedding per day. If a vintage getaway car or a specific stretch limousine is part of the vision, this is when you lock it. You don’t need final headcounts yet — just the date, the couple’s car, and a rough sense of the party size.

2 months out: count heads, count doors

Now the guest list is real enough to plan the second decision: who else is riding? Wedding party, parents and grandparents, out-of-town guests between hotel and venue — each group is its own vehicle question. A Sprinter moves 13 people in one trip; two sedans move VIPs on two different schedules. This is also the moment to think about loops: one vehicle can run hotel-to-venue circuits before the ceremony instead of you booking three.

The couple’s car is a photograph. The guest shuttle is logistics. Plan them as two different things.

1 month out: the run-of-show

Send your coordinator’s schedule to dispatch and turn bookings into an itinerary: pickup addresses, ceremony and reception venues, the photo stop between them, and who needs to be where for which portrait. Build slack around the two spots weddings always run long — getting ready, and family photos. We’d rather your chauffeur waits ten calm minutes than your ceremony does.

The week of: confirm and hand it off

A few days out, we reconfirm every pickup time, address and contact person — ideally someone who is not the couple, because you two have better things to do that morning than answer logistics texts. From there it’s handled: vehicles arrive detailed and early, and the schedule runs itself.

Common questions about wedding transportation

How far ahead do we really need to book?

For a summer Saturday: 4–6 months for specialty vehicles, and as early as you can otherwise. Off-season and weekday weddings are far more forgiving.

Can the same vehicle do multiple pickups?

Yes — multi-stop pickups and hotel loops are normal wedding work. Give us the addresses and the ceremony time and we’ll build the route with buffer built in.

What happens if the ceremony or photos run long?

Wedding bookings are planned with slack at the known trouble spots, and your chauffeur coordinates with your day-of contact rather than rushing anyone. Tell us the schedule pressure points in advance and we’ll plan around them.

Do you only do the couple’s car, or guest transport too?

Both — from a single classic car to a fleet plan with Sprinters and buses moving the whole guest list. The fleet page shows every class so you can mix to fit.